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Author: Marcos Ferrer

The Outstanding Business Analysis Moment in America Goes to OBAMA!

This year the O.B.A.M.A. award goes to the man himself, for his live demonstration of meeting management soft skills for over seven hours, on television!  This is NOT POLITICAL – it is just an observation that President Obama is practicing these skills in the face of a very chaotic stakeholder environment.

So, what skills?

How about K.I.S.S.?  Obama presented four problem issues, to be discussed, each quite easy to understand.

How about facilitation with detachment?  He focused on the problems, did all he could to avoid the personalities, while constantly returning the focus to the issues at hand.

How about managing unproductive contributors?  Every meeting has its baggage in terms of folks who simply won’t participate in the agenda, are not interested in the problems to be solved, and use the meeting to grind their own axes.  Next time this happens to you, remember Obama, and his kind rebukes (Senator McCain, the election is over!).

How about preserving stakeholder interests?  Even as strong differences of opinion deadlocked the conversation, Obama kept reminding the participants that real people were being affected by the paralysis.  The imaginary people that are against government regulation of healthcare DID appear on Fox News – like the senior citizen who ranted against Obama’s plan, from her Medicare paid nursing home bedroom.

By letting the issues contrast against the personalities and private agendas, Obama did NOT win over the objectors to the “project” – they remain determined to keep the status quo.  What he did accomplish was to create a forum where the undecided can try to weigh the issues of problem solving against ideology, so at least they know what they are deciding.  Helping stakeholders decide is often as good as it gets for a BA.

Rather than dwell on the negative, I ask my kind readers to send me THEIR examples of an Outstanding B.A. Moment in America – we are seeking a right wing nominee, for a fair and balanced presentation!

Have fun, and please let us have your comments.

Don’t forget to leave your comments below

Free, Easy and Powerful Tool – the CBAP 007 Scope-O-Matic!

Just in case any of my readers think I (yes, I am CBAP 007) am only good for political analysis, I offer a simple BA “tech” goodie (our tech is different from their tech – this one works with paper and pencil, in a pinch!).

If you have ever been in a project where scope keeps wandering, even after endless discussions, just use the 007 Scope-O-Matic to sort it out in your mind. Once this is done, it will be easier to sort it out with the stakeholders.

Don’t write me telling me that this is the project manager’s responsibility – the project manager doesn’t face confused stakeholders day after day. Sometimes the PM acts like another stakeholder, announcing scope as if no one else could understand or discuss it. Often it is not in fact understandable, usually because it is oversimplified, and discussion is not welcome.

The secret is in not oversimplifying the scope (“To do requirements for a new order entry system” is not clear at all) and putting good boundaries on the problem. It is not enough to say what is in scope – often what is in scope “implies” other issues, not made explicit, yet leading to multiple confusing meetings.

Now, with Scope-O-Matic, you can identify more detail in your scope, and you can identify what is out of scope, and what is ambiguous in scope, as well as what is in scope.

If you have never tried this, you are in for a treat. Even if those around you never do sort out the “true” scope, you will have a lens into the confusion, one that will help you keep your head, while all around are losing theirs.

Have fun, let me know what happens. Even five minutes with this tool will teach you things that you know but hadn’t articulated – it is a great “gap” analyzer – do it for your project today!

Keep the discussion coming, here is your free tool!

IN and OUT of SCOPE, with “Possible Ambiguities”

IN SCOPE ??? OUT of SCOPE
Build a Prototype system Creation of a Prototyping Demo Environment? Creating an application environment.
Creation of a Prototype covering Order Taking, Picking and Shipping Electronic orders or just phone orders? Faxes? None of the marketing that leads to a customer making an order
Elicitation of user interface and functional requirements using prototype Capture or dispose of business rules discovered during elicitation? Elicitation of software, security, reliability or any other non-functional requirements
Documentation of functional Requirements and user access privileges Are user access privileges a part of security requirements? User or programming guides, response time requirements, system uptime, system scalability, etc.
Screen shots (in documentation) The screens have over 15,762 permutations, if you count menu views – how many screen shots? Functioning code of any kind
Process (functional) requirements (use case model & text) Level of detail? Traditional FRD non-documentation
Assumptions made by requirements team How to bridge critical “unspeakable” assumptions? Assumptions that are “unspeakable” yet critical
THE REST IS UP TO YOU

Have fun!


Don’t forget to leave your comments below

Marcos Ferrer, CBAP has over 20 years experience in the practice of business analysis and the application of Information Technology for process improvement. Following graduation in 1983 from the University of Chicago, Mr. Ferrer joined IBM in Chicago, where he worked on requirements and systems implementations in diverse industries. His recent projects include working requirements for the Veteran’s Administration, introducing BA practices at the Washington Suburban Sanitary Commission, and creating bowling industry models for NRG Bowl LLC. In November 2006, Marcos Ferrer is one of the first CBAPs certified by the IIBA. He has served as an elected member of the DC-Metro chapter of the IIBA, most recently as President, and assisted in the writing of the BOK 2.0 test.

© Copyright 2010 Marcos Ferrer

A BA’s View of the Root Causes of U.S. Health Care Conflict

After bearing the unbearable sausage-making that passes for problem resolution and debate in our currently polarized political environment, it is time for a BA to speak up on the matter of the Health Care Debate (what, no one asked you either?).

The biggest divide in the debate seems to be between the idea that Health Care should be a free market institution versus the idea that Health Care should be run as a public good available to all.

Let’s ignore the misrepresentation that employer provided health insurance (the primary vehicle for accessing Health Care in America) is a free market in itself.  When was the last time you took a job but rejected the insurance in favor of a personal choice?  In addition, health insurance is so heavily state regulated that, in effect, local oligopolies form, and choices are restricted (try to get catastrophic insurance in Maryland sometime – it can be done, with persistence).

Let’s also ignore the misrepresentation that consumer “spending” out of their insurance plans creates a “free market” in purchasing Health Care.  Once your employer takes potential wages so you get health insurance, your out of pocket costs are typically small enough that it distorts the real price of care, and causes over consumption (ask your local economist what happens when prices are distorted).

Having ignored these misrepresentations, we are now in a position to consider what is missing in this debate that the BA toolkit could possibly help with.

How about Feasibility Analysis?  We can ask questions like “Has this been done before?”   Answer – Yes, by most of the developed nations of the world.

How about Root Cause analysis?  We are the only advanced nation that still has a strong political commitment to the idea that each citizen should have to negotiate the price of their health and lives with mathematical, marketing and manipulation experts, and that this negotiation is “free”.  The whole assumption around free markets is that all parties have the same information, and that each is unconstrained by any coercion.  When my life, or my family’s life is at stake, and I am negotiating for those lives, am I truly “un-coerced”?  When the only “affordable” health insurance is money that I must negotiate away as part of taking a job, am I really free to choose.  SO – ROOT CAUSE – MY LIFE, MY JOB, are SO IMPORTANT to me, and so trivial to the insurance company, that we cannot negotiate from an equal footing.

How about Making the Business Case?  The cost of uninsured, emergency room users is well known.  The cost of health insurance is well understood, including the fact that the U.S. spends more for less than any other developed nation.  The cost of an unhealthy population is trickier, but has been estimated by many economists.  The cost of people being meek on their jobs because they are afraid of losing their health insurance, in addition to their incomes, is even harder to estimate. However, as a BA committed to making things better, it is my observation that people with jobs are mostly afraid, and don’t like to speak up or join in change, leading to the increasing “smoking” of the U.S. by other nations economies and capabilities.

The benefits are harder for people to see, at least at the level of the common good, especially because we have never experienced them, and our culture encourages selfishness first, except in case of disaster. Some still don’t think health care is a disaster, otherwise I am sure they would do the American thing and pitch in.  Nonetheless, these benefits can be estimated, have been estimated, and have been demonstrated in other nations.

How about a little BPR?  I am sure if someone analyzed the time and effort and overhead that goes into delivering a simple freaking checkup, one would conclude that there is a lot of wasted heat and light.  Indeed, a quick and dirty think through would immediately get rid of the “adversarial” fault-based process for deciding to give health care. And it would streamline the process by using rapid expert decision making between doctors and patients. It would also provide quality measurement data on the performance of doctors and hospitals.

Alas, the last issue I mention is the toughest – building consensus and managing the discussion of requirements.  The current environment in Congress and the political landscape is full of “meeting killers”, people who are not interested in solving the larger problem, but only interested in their own turf.

As BAs, we have all seen this, and sometimes we have been able to negotiate good requirements in spite of bad behavior.  If only Congress had a BA – any candidates?

By the way, if you disagree with my analysis, please know that as a BA I am not attached to it – I am happy to sit back and watch those who disagree get what they get, until the crisis is great enough that they can blame me for naming it, and kill me for being the messenger – Sigh!

Keep the discussion coming – I can hardly wait on this one!

Don’t forget to leave your comments below

Marcos Ferrer, CBAP has over 20 years experience in the practice of business analysis and the application of Information Technology for process improvement. Following graduation in 1983 from the University of Chicago, Mr. Ferrer joined IBM in Chicago, where he worked on requirements and systems implementations in diverse industries. His recent projects include working requirements for the Veteran’s Administration, introducing BA practices at the Washington Suburban Sanitary Commission, and creating bowling industry models for NRG Bowl LLC. In November 2006, Marcos Ferrer is one of the first CBAPs certified by the IIBA. He has served as an elected member of the DC-Metro chapter of the IIBA, most recently as President, and assisted in the writing of the BOK 2.0 test.

© Copyright 2010 Marcos Ferrer

Secret Public BA Shames. Part 3.

An executive at a county government agency once called me on the carpet during a short term consulting gig because of a relationship problem.

An employee with a BA title objected to my presence, and cursed at me repeatedly in meetings, questioning my qualifications (CBAP 007, at your service) and belligerently challenging my efforts to build consensus in meetings for BA standards at the agency.

This employee was the dominant personality disorder in a dysfunctional BA environment, and had been cited by numerous people as a point of confusion – there was no consensus around this person’s work, and yet there was no question of changing this person’s work.

I didn’t get called on the carpet until I had an interview with this person’s manager, and pointed out that the ability to lead a consensus for good requirements was essential for the BA position, and that this person did not seem able to do so.

WHAM! I’m called to the principal’s office (not an analogy – keep reading). The executive said to me (I paraphrase) – What do you think you are doing? You are trying to treat these people like adults, and this place is like a high school.

SO. What is the ethical response, when one is on a contract to improve BA process, but the problem with BA process is that everyone is acting like teenagers?

I can hardly wait to hear!

NEXT MONTH another situation. Send yours, if you know of one; all anonymity will be protected!

Have fun, and please send your questions or comments

Don’t forget to leave your comments below


Marcos Ferrer, CBAP has over 20 years experience in the practice of business analysis and the application of Information Technology for process improvement. Following graduation in 1983 from the University of Chicago, Mr. Ferrer joined IBM in Chicago, where he worked on requirements and systems implementations in diverse industries. His recent projects include working requirements for the Veteran’s Administration, introducing BA practices at the Washington Suburban Sanitary Commission, and creating bowling industry models for NRG Bowl LLC. In November 2006, Marcos Ferrer is one of the first CBAPs certified by the IIBA. He has served as an elected member of the DC-Metro chapter of the IIBA, most recently as President, and assisted in the writing of the BOK 2.0 test.

Copyright 2009 Marcos Ferrer

Secret Public BA Shames. Part 2.

Last month’s column generated a huge response – a nerve has been struck!

Responses to the “database check data poking” controversy ranged from (I paraphrase here) “the project manager may know something you don’t” to “even without hard evidence, you should try to make the auditors aware”.

The solution, I think, is for the auditor to receive an anonymous invitation to talk to the project manager, so the project manager can share what they know, since they won’t share it with the BA. How the BA keeps their job (or gets any future job) by doing this publicly is not clear. For it to work, there has to be an anonymous way of reporting concerns. Let’s be frank – whistleblowers are punished, not rewarded, even when they are reporting serious offenses.

FREE IDEA from the “Ideas are cheap” department. A web page could invite people to send letters (yes, snail mail) expressing concerns. These letters could remain completely private, and be destroyed after receipt. The concerns expressed would be posted anonymously on the web page by hand, and forwarded to appropriate agencies. The “poster” would have no liability, and no responsibility for content, and the whistleblower would have a chance to do the right thing while escaping punishment. And the offender would have a chance of seeing themselves online, just like when Ann Landers published anonymous letters.

OK, deep breath – “Situation #2”. The case of “who cares about inventory?”

A large institution manages a huge portfolio of physical assets – buildings, tunnels, underground assets, vehicles, etc. They do not have an accurate inventory of these assets, and have not felt able to apply the resources to resolve the issue. They ARE aware that the situation is undesirable, but have never quantified the costs, nor have they estimated the benefits of correcting the situation.

Enter the BA, who is asked to make a business case for managing these assets.

In the early stages of elicitation, it was discovered that contractors hired by the institution were expected to perform “exploratory engineering” (to determine what assets are really in place) before they begin actual work. This “exploratory engineering” was performed after the contract was awarded, and often resulted in change orders, which tended to be more costly than if the work had been bid properly.

When asked about the financial benefits of having an accurate inventory of assets, and the possibility of saving money on “exploratory” work and expensive change orders, the manager in charge said (I paraphrase) “It’s just part of doing business, they all know they have to do it (exploratory work)”. When asked if contracts would be less expensive with proper asset management, the manager replied (again, I paraphrase) “That doesn’t affect me”.

Just to make sure, I followed up a few days later with some more questions, but got the same sort of avoidance.

This took place in the context that asset management had been identified as a strategic objective of the agency. This manager did not, could not, or would not care about the possibility of using resources better.

OK, brilliant readers – three questions:

  1. What could possibly have been on this manager’s mind?
  2. Is there an ethical concern?
  3. Why or why not – what factors would affect your decision?

NEXT MONTH – another situation – send yours, if you know of one!

Don’t forget to leave your comments below


Marcos Ferrer, CBAP has over 20 years experience in the practice of business analysis and the application of Information Technology for process improvement. Following graduation in 1983 from the University of Chicago, Mr. Ferrer joined IBM in Chicago, where he worked on requirements and systems implementations in diverse industries. His recent projects include working requirements for the Veteran’s Administration, introducing BA practices at the Washington Suburban Sanitary Commission, and creating bowling industry models for NRG Bowl LLC. In November 2006, Marcos Ferrer is one of the first CBAPs certified by the IIBA. He has served as an elected member of the DC-Metro chapter of the IIBA, most recently as President, and assisted in the writing of the BOK 2.0 test.